Whether you know it or not, AI is already part of your everyday life. Every time you say “Hey Siri,” or use the autofill function on your phone, you’re using AI to make your life easier. And if AI can simplify your personal life every day, imagine what it can do for your workday.

Artificial intelligence tools for business can help nearly every aspect of your workday run more efficiently. Workplace AI frees you and your team members to focus on the most important parts of the job. 

From AI assistants to project management to automated transcription and even content creation, there’s an AI-based tool to help make your whole team more productive. Here are the nine best AI productivity tools, in our opinion.

1. VoiceHub

The pinnacle of AI tools for business is the AI assistant. A good AI assistant like VoiceHub can greatly increase your productivity (in VoiceHub’s case, it can increase your productivity by 120x) and streamline your entire workflow. VoiceHub’s AI will:

• Integrate with all major meeting platforms
• Record every meeting, take notes, and transcribe everything with industry-leading accuracy
• Attend meetings in your place
• Note important moments, memorable quotes, and useful information in any conversation
• Summarize every transcript while pointing out insights

VoiceHub is one of the best AI productivity tools because it acts like a real-life personal assistant, only more efficient. You can trust it, too, as Rev’s industry-leading ASR accuracy means that you’ll receive perfect transcriptions for any audio or video recording. VoiceHub can replace many other AI tools, from dictation software to meeting-minute templates.

Cost: Paid plans start at $9.99/month, but the free plan offers 300 AI transcription minutes per month.
‍How It Helps Your Workflow: Acts as a comprehensive personal assistant, so you can focus on bigger-picture issues.

2. Canva

Canva is an AI-powered design platform. It won’t fully replace the need for artists or graphic designers, but if you’re trying to build great-looking communications, infographics, presentations, or social posts yourself, Canva can greatly improve your output. It’s a perfect business or AI marketing tool for those with minimal artistic ability to make high-quality images.

Canva’s user-friendly interface makes it simple to create content that looks like it was designed by a professional. You can start with one of its built-in templates or drag-and-drop all your preferred elements and the AI will tie them together into a cohesive layout. It’s smart enough that it can even create an entire website with you. 

Users do complain about the lack of spellcheck, though, so you might need to pay extra attention to the words.

‍Cost: Paid plans start at $15/month
‍How It Helps Your Workflow: Create professional-looking content without being (or hiring) a professional.

3. ChatGPT

If you have a problem, (yo) ChatGPT will solve it. Just input your query and ChatGPT resolves it. (SorryNotSorry!)

But seriously, ChatGPT by OpenAI is cool as ice when it comes to helping you research virtually any topic or produce any sort of text-based work, instantly. The AI chatbot is built to behave just like a human, engaging your every query with human-like conversation skills. 

It’ll find answers to any question, write code for you, and even tell you jokes. But ChatGPT truly shines as one of the best workplace AI tools when asked to compose content like emails, essays, and research papers. It can save you hours of time every day just completing your busy work.

Of course, with any AI-based text, you’ll need to proofread and edit for accuracy.

‍Cost: Free, with paid plans starting at $20/month
‍How It Helps Your Workflow: Produces any text-based work instantly.

4. MidJourney

Midjourney is a text-to-image AI platform that lets you use a simple chat interface to create any image your mind can conjure. With the right queries, anyone can make stunning high-resolution images instantly. It’s a great tool for adding artistic flair to presentations, social posts, or long-form text documents.

Though many of the images MidJourney produces are startlingly lifelike, it’s not quite ready to fully do the job of an artist or graphic designer. Many images can have minor defects that aren’t easy to fix, because there’s no real editing tool without starting from scratch. But with the right queries, Midjourney certainly can do a lot of the heavy visual lifting for any project.

‍Cost: $10/month
‍How It Helps Your Workflow: Creates stunning images in an instant.

5. Grammarly

While we’re all familiar with your standard spell checkers that come equipped in Microsoft Word and Google Docs, Grammarly is one of the best AI productivity tools because it takes spellcheck a few steps further.

Not only can Grammarly do the standard job of editing your text — correcting spelling and grammar in real time — it can also offer suggestions to fix your tone and style. While it might not feel great to hear an AI bot tell you that your writing style should be different, that’s above and beyond editorial assistance that can truly improve your writing. Grammarly also has an automatic plagiarism detector, so it’s easy to make sure you’re not stepping on someone else’s words.

‍Cost: Paid plans start at $12/month
‍How It Helps Your Workflow: Hones every aspect of your copy.

6. Descript

Descript is one of the best AI work tools because it takes a task that used to require a certain set of skills — audio and video editing — and lets anyone complete that task with a simple text interface. With Descript’s AI, you can edit any media file with transcribed text. Suddenly, anyone can professionally edit a podcast, interview, or even a feature film.

Descript is one of those AI productivity apps that combines a whole pile of jobs into a single, easy-to-use platform. Now, instead of a sound editor, a video editor, and a creative director, you can do it all by literally telling Descript what you want. 

‍Cost: Plans start at $12/month
‍How It Helps Your Workflow: Easily edit any audio and video like a professional.

7. GitHub Copilot

Though there’s a whole industry of people who do it, writing code can be a drag. If you’re not a professional coder, it’s an even tougher task. GitHub Copilot’s workplace AI can help programmers do their jobs faster and non-coders do the job they couldn’t do before.

GitHub’s predictive autofill suggests lines of code and entire functions as you type, learning your needs and tendencies as you work. It’s essentially an AI assistant built specifically for coding.

‍Cost: Plans start at $10/month
‍How It Helps Your Workflow: Allows anyone to write complex code, and it helps professional coders work faster.

8. Slides AI

The only thing worse than sitting through a bad presentation is building a bad presentation. Do you use PowerPoint? Keynote? How do you make it more than a series of slides to talk through? 

Slides AI can help everyone on both sides of the presentation. It relieves the pressure of manually building a presentation, and it can make your presentation more engaging and dynamic.

Slides AI automates the entire presentation process. All you have to do is input your text and it’ll turn your raw ideas into a complete presentation. With its wide range of ready-made templates and millions of stock photos, there’s no artistic ability required to make a beautiful presentation deck. Slides AI also supports more than 100 languages. 

‍Cost: Paid plans start at $9.99/month
‍How It Helps Your Workflow: Creates your presentations for you!

How to Make AI Work For You

The best way to work AI productivity apps into your workflow is to plan for them to do the mundane busy work, so you can focus on the bigger picture tasks. Let AI handle meeting notes so you can focus on the conversation in the meeting. Let your AI assistant schedule follow-ups so you can immediately start working on your next steps. AI can be a great tool for team collaboration, or it can simply make your individual tasks easier.

To figure out where the best AI productivity tools can work for you the most, identify the tasks that you spend the most time doing that either aren’t in your area of expertise or could be handled by an assistant. 

Do you spend a sizable chunk of your week making graphics for social? An app like Canva can help you. If you’re stuck in meetings all day, an AI assistant like Rev VoiceHub can take the load off, providing comprehensive notes and summaries so you don’t miss anything vital.

It’s all about workload. Decide where you’re overworked and what parts of your job are underserved by your attention and AI tools for work can help you balance the scales.

Watch Out For These AI Drawbacks

The biggest drawback of workplace AI is an over-reliance on it. AI productivity tools can certainly take a huge load off your plate, but you also don’t want to give it too much responsibility. 

If you have your AI write email drafts, be sure to closely edit the copy to make sure it’s not only grammatically correct, but written in your voice. If you’re using AI to generate images, make sure the images aren’t flawed (still gotta count those fingers!) and fit into your brand or specific project. If you use AI for research purposes, double-check the facts to make sure that they’re accurate. And triple-check for plagiarism, always.

Artificial intelligence tools for business can help make you incredibly productive, but if you’re not careful, you’ll spend more time correcting drafts than if you were to start from scratch. It’s a balancing act to put it to work without causing more work.

All of that said, it certainly helps when you can trust your AI tools to be accurate. Take transcription, for instance. Rev’s automated speech recognition produces text with up to 99% accuracy. Rev leads the industry in ASR accuracy, so you know you can trust it without extensive proofreading. That saves time!

Our AI Assistant is Ready to Help

A great AI assistant can do every job you don’t have time for (or want to do!). VoiceHub will record and transcribe every meeting, take comprehensive notes, provide accurate summaries and insights, and even attend meetings in your place. Because after all, peace of mind makes the mind more productive!

LET VOICEHUB HELP!